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Organizing Your Work Place
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Disclosure: I'm not very good at being organized.
At any given point, I'll be reading 3 books together. I'll have 16 browser windows open. My desk is full of papers and post-it notes and pencils. My desktop is choked with icons... in fact, you can't see the desktop wallpaper because of the icons!
Total disorganization.
Some of you are very organized and can't seem to comprehend how I manage things. But others are like me - living without organized desks. This post might help this latter group more than the organized people.
I have a lot going at one time. But that doesn't hinder me a lot. I've found that as long as I complete what I began, this disorganization and chaos helps me get more ideas.
(note: I don't multitask. I just take too many tasks together... taking on two new task before getting done with the one old one. I don't know how to multitask at all, and think its a bad idea...)
The key point is: completing what I began
I was really bad at completing things I began. In fact, my To-Do list would be so big, that I would have to dump the whole list and start anew.
Over the years, and with some pretty good advice from some pretty smart people, I've implemented a few tricks that allows me to remain disorganized yet complete the tasks and get the job done!
1. Don't-Do list
A lot of people have a "To do list." But very few people have a "don't do list." Sean D'Souza of psychotactics.com was the first to tell me to get a "don't do list." This list includes stuff that I shouldn't do. Like reading emails early in the morning. And seeing TV when nothing is coming on. And surfing endlessly on any mundane subjects. And providing unsolicited suggestions.
2. Prioritization
Ok. Almost every self help guru tells you to prioritize. Do "important" and "urgent" things first. Only one thing makes my list: The first thing to do in the day is write. (As I publish a couple of newsletters and this blog, and have to write a few articles to promote this site, writing is my main priority. Yours might be different.)
3. Clean up at the end of the day
Remote selling legend Joe Sugarman gives this advice in one of his books. I've only recently started implementing it. Clean up at the end of the day. Clean up your desk. Close all your files and books. And leave nothing in visible sight.
Joe Sugarman made it obligatory for all his employees to clean up at the end of the day. What that did was made people complete stuff in the last hour of the day. And mark things that require attention first thing the next day.
And an unexpected advantage: it works as an early warning indicator. If a person starts cleaning his desk everyday, and then at the end of one day he leaves his desk cluttered, that gives a signal that he is facing some problem or doing something wrong. Or is simply being lazy.
Whenever Joe saw a cluttered desk, he would start asking questions and would often find a problem his employee was facing. And then he would help solve it.
Cleaning the desk at the end of the day makes you more disciplined. And it flushes out inconsistencies in your business efficiency.
I still work on a cluttered desk. But I clean it up before ending my day. And its been very helpful in making me more disciplined.
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Posted on 6/08/2005 | Permalink | |
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